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LIB-010 Privacy and Protection of Information Policy

Privacy and Protection of Information Policy

Category: Library

Number: LIB-010

Responsibility: University Librarian

Approver: Library Management Team




The Arthur A. Wishart Library, Algoma University, protects patron privacy and personal information. Under the authority of the Algoma University Act, 2008 and in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA), personal information is collected as necessary for the administration of the University Library and its programs and services.


This policy applies to the entire Arthur A. Wishart Library user community.


1. Collection of Information

1.1 The Library collects the following information:

1.1.1 biographical information, including name, address, employee or student identification number, program / department affiliation, contact information and barcode number for all current and former students (alumni), faculty, staff, retirees, visiting scholars, community (extramural) borrowers, and may include individuals with reciprocal borrowing privileges;

1.1.2 titles for which patrons request holds or recall;

1.1.3 items currently charged out;

1.1.4 a history of fines, fees, book replacement and processing charge;

1.1.5 relevant biographical information on forms such as, but not limited to, the Security Alarm Report Form; Copying and Printing, Print/Scanning Request Form, Donation Agreements; 

1.1.6 the transcripts of virtual reference requests;

1.1.7 the transcripts of archival requests.

2. Access to Information

2.1 Access to patron information is limited to officers of Algoma University who require the information in order to perform the duties of their position.

2.2 Disclosure to third parties will only occur with the written consent of the patron or as required by law.

2.3 All records, whether in electronic or hard copy are maintained in a secure environment.