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LIB-005 Inter-Library Loan Policy

Inter-Library Loan Policy

Category: Library

Number: LIB-005

Responsibility: University Librarian

Approver: Library Management Team

Approval: September 1, 2012

Revised: January 15, 2013


The Interlibrary Loan (ILL) /RACER Service supplements local resources by obtaining research materials not owned or accessible at Algoma University from other libraries.


This policy applies to the entire Arthur A. Wishart Library user community.


1. Use of Service

1.1 This service is available to Algoma faculty, students, and staff.

1.2 Algoma alumni and members of the community, who have obtained a Registered Reader card from the Circulation Desk, may also use the Interlibrary Loan service on a cost-recovery basis (see below).

2. Types of Requests

2.1 Books, journal articles, government publications, conference proceedings, reports, Canadian theses, and microfilm / microfiche, maps, and textbooks.  Audio-visual materials (videos, cds, etc.) (they are In-Library-Use-Only) can also be requested through Interlibrary Loan.  The Wishart Library also needs to know the date on which the audio-visual material(s) is/are to be used.

2.2 Lending is at the discretion of the lending library, not the Wishart Library.

3. Materials not available for ILL

3.1 Entire journal issues

3.2 Electronic books (e-books)

3.3 Unpublished, international (including U.S.) dissertations and theses

3.4 Unpublished archives

4. Subsidized Requests

4.1 The Library subsidizes reasonable* costs of obtaining research materials from Canadian libraries for Algoma University faculty, current students and staff.

4.1.1 The Library will pay up to *$25 maximum, per fiscal year, per person, to subsidize faculty, student, and staff research inter-library loan.

4.1.2 Any single or combination of inter-library loan requests exceeding $25 in a fiscal year will be paid by the faculty, student, or staff member making the request(s).

4.2 Requests can be made for material only obtainable from U.S. or international (e.g. the British Library) locations for faculty, students and staff, but lending and copying charges apply, payable by the requester.

4.3 Requests for material for personal interest are not subsidized.

4.4 Please inquire at the Circulation Desk for more details. Alumni and Community Borrowers are charged on a cost recovery basis.

4.4.1 These charges may include lending, photocopying, copyright, shipping, or brokerage fees, and must be paid when items are picked up or when the lending library billing information has been received. Contact Interlibrary Loan staff for further information.


5. Where to look before requesting an inter-library loan

5.1 The Library's online catalogue.

5.2 The Library's online journals and electronic books.

5.3 If in doubt, consult a Librarian or Staff member.

6. Making the request

6.1 Please provide as much information about the item you wish to request, including author/editor, title, publication date, page numbers (if journal), ISBN or ISSN numbers.

6.2 The Interlibrary Loan office (705-949-2101 ext. 4615 or ask for inter-library loans) is located on the main (3rd) floor of the Library behind the Circulation Desk, and is open Monday to Friday from 8:30 a.m. to 4:30 p.m. throughout the year.

6.3 Or contact the Inter-Library Loan office by email.

7. Loan Periods and Fines

7.1 For books, the due date is indicated on the book band, with no renewals.

7.1.1 The loan period may vary according to the policy of the lending library. Due dates are important. Your cooperation is appreciated.

7.1.2 Failure to return materials by the due date may result in the suspension of borrowing privileges, and delay the processing of additional requests.

7.1.3 Replacement costs set by the lending library, plus processing fees, will be charged for very overdue or lost materials as well as the fines accrued.

7.1.4 Fines are $2.00 per day per overdue inter-library loan item.

8. How long Does it Take?

8.1 Regular requests may take up to five to ten working days depending on the lending library. Please submit your requests well in advance.

9. Pickup Location: Arthur A. Wishart Library

9.1 Borrowers can pick up processed materials at the Arthur A. Wishart Library's Circulation Desk. Users are notified by e-mail to pick up materials during Library Hours.





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