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LIB-008 Theses Collection Policy

Thesis Collection Policy


Category: Library

Number: LIB-008

Responsibility: University Librarian

Approver: Library Management Team

Approval: September 1, 2012

Revised:


Undergraduate theses previously submitted to the library may be found at the Algoma University theses collection.

Purpose

The University Library preserves and makes accessible the undergraduate honors theses created at Algoma University.

Scope

This policy applies to the entire Arthur A. Wishart Library user community.

Policy

1. Collection, Disclosure, Use, and Reproduction

1. 1 Master copies of Undergraduate theses created by Algoma University students as part of their course-work are deposited in the Arthur A. Wishart Library for the purposes of preserving and making accessible the ongoing record of the research conducted at the university.

1.2 Preservation and accessibility entail retaining hard copies of the works and supporting materials (if required) in the Algoma University Archives as well as digital copies of the same in the Institutional Repository for accessibility. This strategy benefits the authors who may wish to cite their research for applications to employment opportunities or future educational opportunities, as well as the university, which maintains its "research memory" over the long-term.

2. Information Collection

2.1 Personal information (e.g. authorship) contained in the Institutional Repository and archive is collected pursuant to The Freedom of Information and Protection of Privacy Act (FIPPA) and will be used for the purposes of administering the Algoma University library system, providing service to users of this library system, and creating new and updating existing library system databases (both on- and off-campus).

3. Terms of Deposit, Use, and Reproduction of Theses

3.1 This notice appears in each  catalogue record: The author(s) has given permission for this thesis to be consulted as a regular part of the Arthur A. Wishart Library collection and also to reproduce all or parts of it, for scholarly research only, in compliance with the Canadian Copyright Act.

This digital edition is released under Creative Commons Attribution-Noncommercial-No Derivative Works 2.5 Canada License. You are free to share — to copy, distribute and transmit the work under the following conditions: Attribution. You must attribute the work in the manner specified by the author(s) or licensor(s) (but not in any way that suggests that they endorse you or your use of the work). Noncommercial. You may not use this work for commercial purposes. No Derivative Works. You may not alter, transform, or build upon this work. For any reuse or distribution, you must make clear to others the license terms of this work. Any of the above conditions can be waived if you get permission from the copyright holder(s). The author's moral rights are retained in this license.

Questions about this collection and disclosure should be directed to the University Librarian, Arthur A. Wishart Library, Algoma University, 1520 Queen St. E., Sault Ste. Marie, ON P6A 2G4; Telephone (705) 949-2301 x4611.

Procedure

4. Faculty

4.1 The faculty member(s) responsible for coordinating a departmental thesis program contact the University Librarian to work out deposit details.

4.2 The faculty member(s) responsible for coordinating a departmental thesis program would collect each year's theses (and supporting materials if required by that department) and supply these to the University Librarian in a designated folder on the university shared drive; e.g. "Theses_COSC_2010," "Theses_PSYC_2010," "Theses_HIST_2010", etc.

4.3 The faculty member(s) would provide the University Librarian with a list of authorship information (e.g. author name, title, class number, etc.) that will comprise the deposit.

5. Students

5.1 The author(s) will fill out the Thesis Submission Form and send electronically to the faculty supervisor, who will place these files in the folder with the theses.

5.2 Preferred file formats for deposit:

5.2.1 Textual i. Adobe Portable Document File (.pdf)

5.2.2 Images i. Tagged Image File Format (.tiff) ii. Portable Network Graphic (.png)

5.2.3 Audio i. MPEG-1 Audio Layer 3 [aka MP3] compatible format (.mp3) ii. Ogg Vorbis (.ogg) compatible format

5.2.4 Audio-Visual i. MPEG-4 compatible format (e.g. DivX, Xvid, Nero, Quicktime, etc.) ii. Advanced Systems Format (i.e. Windows Media Player compatible; e.g.: .asf, .wma, .wmv, .wm)

 

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